Updates for Members

__About our Exhibitions


During our Exhibitions we welcome members of the public to view a display of our work in a “formal” but friendly environment. It is also an opportunity for the public to purchase paintings, cards and other craft items. Visitors are encouraged to vote for their favourite pictures and craft displays.


The Annual Exhibition takes place every November usually over the “Remembrance Weekend”. We also exhibit in August as part of the “Hampshire Open Studios” (HOS) event. Exhibitions are from 10.00 to 4.30 on Saturday and Sunday.

The Annual Exhibition also includes a tombola with items donated by members and for which both members and the visiting public may buy tickets.



Any paid up member is eligible to enter work in the exhibitions.


Rules for paintings/pictures

All work must be original.  Copies or machine prints will not be accepted.

‘Copies’ include paintings produced for learning purposes from artists’ originals in tutorial books.  Computer generated art is not acceptable.


Artists may hang up to 7 framed paintings and exhibit as many portfolios as they want, provided they have entered at least 1 framed painting.

Any paintings may be exhibited for the HOS event, but no paintings exhibited there, or at the last annual exhibition, may be entered in November.


Members may exhibit pictures which are not for sale at the discretion of the committee and depending on availability of hanging space. Hanging fees are still payable on these pictures


All entries must be included on the appropriate entry forms which will be available on line, by e-mail or at our Wednesday evening meeting, a few weeks before the exhibition. Forms must be returned to the Exhibition Secretary or nominated member of the committee. The closing date for receipt of completed entry forms is normally the last Wednesday meeting before the exhibition starts.


Paintings/pictures are divided into 3 categories

1)    Portfolios – pictures which are mounted but not framed. The portfolio must be enclosed in cellophane and have a society label showing picture title, painting medium, artist and sale price on the front, top left corner of the cellophane cover.

2)    Miniatures – paintings with a maximum size of 6” x 4.5” It is not necessary for miniatures to be framed.

3)    Pictures must be framed as appropriate to the size and medium.

Both pictures and miniatures must be hung using appropriate sized “D” rings and picture hanging chord, (not wire). Both must have a society label displayed “calendar style” on the centre of the lower frame and showing title of picture, painting medium, artist and sales price.


The fee for hanging a framed painting is currently £1. Miniatures and portfolios are charged at 50p each. Fees to be paid when entry forms are handed in. The society will also take a 15% commission on any sales of any type of picture..


Craft exhibits

All aspects of Craftwork exhibition are currently co-ordinated by Chris Moore.


Craft exhibits may also be divided into 3 categories;


1)    Larger items/collections. Members may hire tables for the period of the exhibition. Tables are available in 2 sizes, 6ft long (large) or 4ft long (small). The society will provide table covers.  Details of table requirements and a brief description of the exhibit(s) should be shown on the appropriate entry forms. The form also provides the opportunity for members to show any special requirements which the committee will endeavour to meet if possible. The actual positioning of the tables will be a committee decision.

All items/collections should be clearly labelled with an appropriate description and sales price.

The fees for hiring tables are currently £10 (large), and £8 (small). No commission is payable on the sale of craft items.


2)    Smaller items/collections and cards may be entered onto the 20% Table. All items should be listed on the appropriate entry form. All items should be clearly labelled with the entrant’s name and price. Appropriately sized display stands or boxes may be used.

The Society cannot guarantee to display all items submitted at the start of the exhibition but will do so if space permits.

No entry fees are charged but the Society will take 20% of the value of all items sold.


3)    Textiles and Hanging Crafts

These items are treated similarly to pictures. All entries should be framed as appropriate and be fitted with hanging cord. All items must have a Society label showing artist’s name, title of work, material(s) used and the price, hanging under the front of the work, calendar style.

A maximum of 7 items can be exhibited. The fee is £1 per item with the 7th being free.

The Society will charge 15% commission on any sales.



Advertising our exhibitions


The Society prints a number of A4, A5 and A6 sized flyers/posters for use by members for house/car window display and for handing out to friends, relatives and neighbours etc.

A series of laminated A4 signs are also produced for display on local notice boards and in shop windows as well as a few A2 laminated signs for larger display boards.

We also have wooden notices which are used for local roadside display. Most of these are deployed early in the morning of the start of the exhibition and are recovered immediately after the close.

Most importantly, we also rely on members spreading news about exhibitions to their friends and family by “word of mouth”.

In addition to all of this we use local radio event information programmes to “spread the word”.


Exhibition Logistics


Closing dates for all entry forms is normally the last Wednesday evening before the start of the exhibition.


Set up and handing in takes place during the Friday evening before the exhibition. Set up normally starts at about 6pm when all of the display equipment is brought out of our shed and assembled. The refreshments area is also set up.

Whilst craft exhibitors set up there own tables a small team of painting members hang the pictures

The exhibition is dismantled and equipment stowed immediately after the end of the exhibition.

Volunteers are always needed to help with these tasks


To avoid congestion there is a timetable for handing in:



Should be brought in through the front door, unwrapped, booked in at reception, and then placed on the tables awaiting hanging.

Members with surnames starting A-J can book their work in between 7pm and 7.15pm. For members with surnames K-Z booking in is between 7.15 and 7.30pm.

Unless helping with the picture hanging members exhibiting paintings only are requested not to go into the main hall.

Unsold pictures may be taken down by members at the end of the exhibition but must be booked out before being taken away.


Members’ sketchbooks

Should be handed in with paintings. A collection of these will be displayed throughout the exhibition.

Craft items


All craft items may be brought in from 6.30pm using the rear door into the hall.

Craft members may dismantle their exhibits once the exhibition has closed.



A tea/coffee bar is open for members and visitors throughout the exhibition. This is manned by volunteers on a rota basis. Members wishing to volunteer for “café” duties should give their names to Trudy Dale in advance of the exhibition. Trudy will organise the rotas.

Members are asked to donate cakes, pastries (sweet & savoury) and biscuits etc which can be sold during the exhibition.

Prices for food and drinks will be prominently displayed. (Exhibiting members and volunteers are not charged for drinks.)

The refreshment area is managed by Trudy Dale.



Summer Exhibition 

Visitors and members vote for their favourite picture. The winning artist based on a combined vote is awarded the Linda Butcher Trophy

Visitors and members vote for the best craft display. The craft member with the winning display, based on a combined vote, is awarded the Summer Craft Trophy.

Annual Exhibition

Visitors and members vote for their favourite picture as above. The winning artist receives the Maimie Dickens Trophy

The President nominates the best craft display and the winner is awarded the President’s Trophy.